Bayan College
 Regulations on Course Registration

A. Class Schedules

Admission and Registration designs all class schedules in coordination with academic departments.  These schedules can be changed only by the competent authorities.  The College does it best to design schedules suitable to students and existing regulation. Some students, including course repeaters and postponers, may face some difficulties in their class schedules. They are advised to see their academic advisors to find appropriate solutions to such difficulties in cooperation with the Department of Admissions and Registration.

1 - The college reserves the right to limit the enrollment in any course and to cancel any course in which there is insufficient enrollment.

2 - A prerequisite is a course or additional preparation that must be completed before enrolling in an advanced course.  

3 - Dates for the registration period shall normally be published in the Academic Calendar.

4 - A continuing student is not allowed to register for the next semester unless his/her outstanding balance has been paid in full.

5 - Registration for courses should be made in person, during the dates announced by the Registration Office, and on the official COURSE REGISTRATION FORM to be obtained from Registration Office or on the college website. Students must secure all signatures required on the registration form.

6 - Registration is open only for courses offered in a particular semester. Lists of courses offered for a given semester will be posted on the “Students’ Bulletin Board” prior to the registration period.

7 - An academic advisor is responsible for counseling the student on courses that should  registered and suit the student’s academic capabilities .The final decision is the student’s , and he should bear the responsibility for his own choice.

8 - A continuing student who registers after the pre-announced course registration period should get an approval from academic advisor and respective HoD. He will be fined a R.O. 25 late registration fee.

B. Registration Procedures

1 - Determine the list of courses you wish to register for in a semester and obtain a registration form from the registration office..

2 - Sign up for a consultation with your academic advisor. It recommended you take your plan of study to your consultation.

3 - Fill in the form and obtain all the required signatures.

4 - Register online and obtain a copy of your schedule.

C. Add/Drop Courses after registration

1 - A student may add or drop courses during the first week of normal semesters, and three days in summer semester by submitting a completed form to the registration office. Unless a course change is made on an ADD/DROP FORM and in person the expected changes will not be made. Courses dropped during this period do not appear on the student's transcript.

2 - A student may not add a course after an add/drop period.

D. Withdrawal from a course

- Once the drop period has ended a course may be dropped with a grade of “W”.To officially withdraw from a course a student must return a completed WITHDRAWAL REQUEST FORM to the Registration Office signed by the student, course instructor, and by the student's academic advisor. A student is considered withdrawn If the Withdrawal Request Form is formally received by the Registration Office prior to the end of week 8.

- The student's transcript will indicate a grade of “W”. This “W” is not calculated into the GPA. Unless a course withdrawal is handled in this manner, it has no official standing and will not be recognized by the College.  The student will remain enrolled in the course and receive an appropriate grade.

- Failing to attend classes will not result in a “W” grade being given.  You must officially withdraw from the course through the process described above.

  • The table below indicate percentage of fees paid for a withdrawn course

Summer semester

Fall & Spring Semester

Week

100%

100%

First week of classes in Fall and Spring Semester

The first (3) days in Summer semester

100%

100%

 Drop period /During Add

30%

60%

Week 3 & 4 in Fall and Spring Semester

And the Second week in Summer semester

0

20%

Week 5-8 in Fall and Spring Semester

And the Third week in Summer semester

0

0

After week 8 in Fall and Spring Semester

And the fourth week in Summer semester

 

E. Repeating Courses:

-   A student may repeat any course in which she/he earns a grade of “C”   or less.

-   To repeat a course a student must return a completed repeating course request form to the Registration Office during the registration period.

-   Only the second grade will apply toward the cumulative grade point average whether it is higher, lower or the same.

-   A repeated course will appear on a student’s transcript followed by the designation “R”.

-   Only courses originally taken at Bayan College shall be repeated.

 - No course may be repeated more than twice.

-   Payment of the tuition fee for the repeated course is the responsibility of the student.

-   A student who fails a required course MUST repeat that course.

-   A student who fails an elective course may repeat it or any other elective course relevant to his/her major.

F. Postponement of Studies:

-  A student may postpone study for reasons determined acceptable by the College Council. The postponement duration cannot be more than two consecutive regular semesters;

-  A student can postpone study for a third and final semester for reasons determined acceptable by the College Council.

-   A student should fill in Postponement-of-study form (available at Admission office) in consultation with his/her academic advisor only after a decision is made by college council.

-   Not attending lectures does not mean that a student has postponed his/her study. The student should get the final decision from the Admission office.

- If the student’s study is interrupted for more than three semesters and he/she would like to resume study, he/ she should re-register, and get new ID numbers.

- A fresh student can’t postpone his/her study unless they successfully finish first semester. 

G.  Other points

1-  Dropping out  is not to enroll for a semester or more without informing the Admission and Registration department and without filling the postponement- of-study form .The admission of a drop out student is cancelled and he is not entitled to return to college.

2 -The College Council reserves the right to grant study- resumption permission if the student has had unavoidable conditions that prevented  him from communicating with the College. The student’s GPA and number of hours successfully completed will be taken into consideration when his case is reviewed.

3 -The student is responsible for any loss of courses in case a student resumes study and new study plans are in place. He should sit an English placement test.

H-Transfer Credit

A. Transfer from another college is welcomed, providing that seats are available at Bayan College. The following conditions should be met:

1. A candidate should meet college admission requirements.

2. A candidate should come from a college/ university recognized by Bayan college.

3. A candidate at the Foundation Program level is required to take the Bayan College Placement Test to be placed in the appropriate level.

4. If the transferring student is coming from another college of good standing, the recognition and transfer of credits can be considered on a case by case basis where a (C) grade or better has been achieved.

5. The number of credit hours transferred should not be more than 40% for student seeking a degree from Bayan College. 

6. Applicants transferring from another university or college must submit the following items:

-A completed transfer credit document to be obtained from the Admissions Department.

- R.O. 25 Transfer Evaluation fee

-Official transcripts and Course description from his/her previous college

7. Transferred hours will be included in the total number of hours needed for graduation. Marks of those courses passed in the previous college/ university will not be included in Bayan college AGPA.