Bayan Regulations on Assessment and Grading System

Assessment

Continuous evaluation of a student’s academic performance employs a variety of assessment tools such as homework, exams, quizzes, projects, research papers, written and oral presentation, class participation, etc. Successful completion of a course requires students to score a minimum of 60%. Students scoring lower than 60% in any given course will receive an F grade and must repeat the course.

Notes on Foundation English Assessment

Non-credit bearing courses (such as General English courses in the Foundation Program) do not affect a student's GPA. However, it is considered a pre-requisite to have passed all Foundation English courses (with a grade of 60% or higher) in order to progress to the next level of English language studies.

In extremely rare circumstances, the opportunity to omit one level of the Foundation Program is open to those students achieving an A for all subjects. Students who wish to be considered for fast-track progression should note that they will be required to sit an examination and will be asked to attend an interview with a panel of selected teachers.

Progression will only be granted based on the recommendation of the panel. It must be pointed out that such progression can only happen in exceptional situations and it may well be the case that even students receiving an A in all subjects may be advised against skipping a level.

Letter Grade

Definition

Marks (%)

GPA points

Repeating course Policy

A

Excellent

90 - 100

4

Not permitted

B

Good

75 – 89

3

Not permitted

C

Satisfactory

60 – 74

2

Not permitted

D

Pass, less than satisfactory

50 – 59

1

Permitted. Only upon petition

F

Fail

Below 50

0

Permitted. Only upon petition

I

Incomplete academic work due to unavoidable circumstances

“I” is not counted in credit hours attempted and GPA

Not permitted

W

Withdrawal. Assigned to a student who officially withdraws from a class between 3^rd and 8^th week of a semester

“W” is not counted in credit hours attempted and GPA

Permitted

TC

Successfully transferred credit courses to Bayan College

Counted in the Credit Hours but not in the GPA or AGPA

GPA calculation (example)

Step 1: Calculate the GPA for each credit course:

GPA points X Credit hours

Course 1:	A (4 points)	X	3 credit hours	==	12
Course 2:	B (3 points)	X	3 credit hours	==	9
Course 3:	C (2 points)	X	3 credit hours	==	6
Course 4:	B (3 points)	X	3 credit hours	==	9
Course 5:	D (1 points)	X	3 credit hours	==	3
5 Courses			15 credit hours		39 point

Step 2: Divide the total points by number of credit hours attempted

e.g. 39 points ÷ 15 crd. Hrs. = 2.6

Please note that only courses with numeric value are considered, hence, the grade designations I, W, TC are not calculated in the semester GPA or the cumulative GPA.

AGPA

The AGPA is calculated as Follows:

i. The number of points for each course x Total credit hours for each course.

ii. The summation of entire courses’ marks in a year (Divided by) The number of credits hours for all the studied
courses in all terms

Grade Report and Transcripts

A grade report is issued on a semester basis to all registered students. Grade reports consist of grades for all courses taken during a semester.
Students are eligible to receive transcripts reflecting all grades awarded.
Transcripts may be ordered from the Registration Office, provided the student is in good financial standing with the college.
To request a transcript, you should collect a transcript request form from the Registration Office.
Students are advised to submit their forms, duly completed, one week in advance with the exception of September, December, and April where forms should be submitted at least two weeks in advance.
An initial transcript is provided free of charge to all students, whereas subsequent transcripts are R.O. 1 per copy.

Academic Progress

Academic Advising

Once admitted to the college, you will be assigned an academic advisor primarily from the department in which the student is enrolled. It is highly important that the student maintains continuous contact with her/his advisor. The role of the academic advisor is outlined as follows:

Help student select their courses each semester.
Sign student’s registration form. Students need to get their academic advisor’s signature and approval in order to register for new courses.
Advise students on all matters affecting his/her studies.
Monitor academic progress of a student who is being placed on probation.
Assist the student in planning his/her program of study.

Academic Probation

All students are required to maintain a cumulative grade point average of 2.0 or higher.
A student whose cumulative GPA falls below 2.0 at the end of a semester is automatically placed on academic warning.
A student who earns a semester grade point average below 2.0, but maintains a cumulative GPA of 2.0 or higher, will be placed on academic warning.
While on academic warning, the student may take a maximum of 12 credit hours.
At the end of the semester on academic warning, a student who fails to raise his/her GPA to a satisfactory level will be placed on academic probation.
In a probationary semester a student can not register for more than 9 credit hours.
In a probationary semester a student must attain a semester GPA of at least 2.0. Furthermore, the student must raise the cumulative GPA to the 2.0 or higher in order to be removed from the academic probationary status.
A student who earns a 2.0 or higher semester GPA while on probation, but fails to raise the cumulative GPA to the required 2.0 or higher level, will continue on probation for a second semester.
However, a student who fails to raise the cumulative GPA to the required 2.0 or higher level after three consecutive semesters of academic probation may be dismissed from the College.
Part-time students will not be subject to academic action until they have attempted 12 credits. Thereafter, regardless of the number of credits they attempt in a given semester, they will be liable to academic action under the same policy as full-time students.

Withdrawal from the College

A student contemplating withdrawal from the college must consult with his/her academic advisor prior to formalising his/her decision.
Non attendance of classes does not constitute notice of withdrawal from the college or from courses.
A student wishing to withdraw from the college must clear all outstanding obligations to the college prior to obtaining a College Withdrawal Form from the registration office.
A student withdrawing from the college during a given semester must complete refund form to assess his/her entitlement to a tuition refund.
A student who completes a semester but does not intend to return for the next semester must also complete a College Withdrawal Form to be eligible for transcripts.

Transfer Credit

Transfer from another college at the Foundation Program level simply requires the transferring student to take the Bayan College Placement Test to be placed in the appropriate level.
If the transferring student is coming from another college of good standing, the recognition and transfer of credits can be considered on a case by case basis where a B grade or better has been achieved.
The number of credit hours transferred is limited to 15 for student seeking a diploma from Bayan College and to 30 for student seeking a degree from Bayan College. Exceptions have to be negotiated with Purdue University.
Applicants transferring from another university or college must submit the following items:

   - A completed application form - R.O. 50 application fee
   - A completed transfer credit document to be obtained from the Admissions Office
   - Official transcripts from his/her previous college(s)
   - Course descriptions related to credits to be transferred. Course descriptions are subject to evaluation by the
   Academic Committee.
   - R.O. 50 Transfer Evaluation fee -

Change of Major

To change major, students must first consult their academic advisor about his/her intention.
Students must bear in mind that he/she must meet all requirements related to the new major or program.
Students must obtain a change of major form from the Registration Office.
Students under scholarship support of any kind must obtain written approval from their sponsors.
Change of major is subject to the approval of the Dean and the Head of Department offering the new program or major.
Change of program or major is considered official once you submit a completed and approved form to the Registration Office for processing.
Students are responsible to pay any fees related to the new major or program.

Academic Appeals Procedure

The appeals procedure is open to students who feel that, due to exceptional and extenuating circumstances, their academic performance has been directly impaired leading directly to the award of a grade ‘F’ in a credit-bearing course.

Please note that the appeals procedure should only be used by students who can provide genuine evidence to support their claims. In order to be eligible for appeal, the following criteria must be met – with no exceptions:

tudents have received a grade ‘F’ in a credit-bearing course.
For the course in question, the student has received a passing grade for ‘Attendance and Class Participation’ – i.e. 60% (6 out of 10) or higher.
Students may only appeal based on the marks awarded for one individual piece of coursework or one formal quiz, test or exam. A student may not appeal against every mark awarded throughout the semester (this is to prevent claims that every mark awarded was unfair – the balance of marks overall will be considered as evidence of the student’s level.)

STEP 1: Complete the Appeal Form (This may be done in either English or Arabic)

STEP 2: Attach a copy of your last Academic Report

STEP 3: Attach any relevant original documents supporting your appeal (e.g. Medical reports / Doctor’s notes etc)

STEP 4: Submit all of the above to the Head of English (This must be done no later than 1 week after the start of the new semester)

A decision will be made within 7 days as to the outcome of the appeal. All decisions will be taken by the Appeals Committee which will consist of no fewer than 3 faculty members of Bayan College. All information pertaining to an individual appeal will be dealt with in strict confidence. Please note that the decision of the Appeals Committee will be final. If requested, the Appeals Committee will issue a written explanation of the decision.